From application to your first working day 

From application to your first working day 

International Service Desk uitklapper, klik om te openen

Have you been accepted as employee, guest or intern at the UMC Utrecht?  The International Service Desk (ISD) will support you with all matters relating to your arrival and stay in the Netherlands. Please respond quickly to any emails ISD may send you.

International Service Desk is part of the Utrecht University (UU) and also provides services to international employees of UMC Utrecht. UMC Utrecht will send your contact details to ISD.

Please download the brocheres below with information regarding your arrival and stay in the Netherlands, living arrangements, opening a Dutch bank account, registration with the municipality and health insurance.

Certificate of Good Behaviour uitklapper, klik om te openen

/ Criminal Records Check (if applicable)

If you are currently residing in The Netherlands and you are in the possession of a Dutch BSN number (citizen service number) you will receive an email in your private email box from Justis (Ministry of Justice and Safety) with a link for requesting the Certificate of Conduct (Dutch: VOG). If you are not residing in The Netherlands you have to request the Certificate in your country of origin. After receiving the VOG you have to send  the original Certificate of Conduct (Dutch: VOG) to the following email address : POServiceCentruminternationaal@umcutrecht.nl and put the original document in our letterbox located at H.01.311.

Please note: you can claim back the costs incurred for applying for your Certificate of Conduct (VOG) as soon as you are employed.

Housing UMC Utrecht Employees uitklapper, klik om te openen

Please do not underestimate the difficulty of finding housing in Utrecht. It is recommended you look for housing as early as possible when planning your stay in Utrecht. Utrecht is a very popular international university city and, therefore, finding housing is extremely difficult, especially when you are on a tight budget. When you are preparing to come to Utrecht, housing is probably the most essential matter that has to be arranged.

The UMC Utrecht has limited accommodations available for new employees. The accommodation is always for a limited time and usually only suitable for one person. There is often a waiting list. The following target groups can make use of the accommodation of the UMC Utrecht:

• student nurses, interns
• employees up to and including salary scale 8
• foreign employees and guests
• PhD students

UMC Utrecht offers employees and guests coming from abroad two possibilities to get housing.

It is recommended you look for housing via SSH (or another way, if you prefer) as early as possible when planning your stay in Utrecht. The following link can be used to register at the SSH (Short Stay Housing). After you have been registered you can view the available rent offers at SSH online and reserve temporary housing as of 4 months prior to your arrival in The Netherlands. Be sure to register as guest of Utrecht University (UU), international staff member of the Faculty of Medicine. The reserved accommodation can be rented for a maximum of one year. Although the university aims to house as many applicants as possible through this programme, availability is not guaranteed.

If you have registered, you will receive an email to confirm your registration and a log-in code. Your registration has to be approved by UMCU.

After approval, you may check the rent offers and the SSH will make the final decision.

We recommend to register asap. If you experience any trouble with your registration you can contact the contact person POServicecentruminternationaal@umcutrecht.nl at the HRM department.

You can find other general information about housing on the website of Utrecht University

The other possibility is The Biltstraat House with 49 rooms ranging from 8-13 square metres, which are rented to single persons only.

For information on availability for the Biltstraat please contact the house manager: huisvestingbiltstraat@umcutrecht.nl

Manual entering employment uitklapper, klik om te openen

Once you have been accepted, you will receive an email from PO Diensten (HRM Services), requesting to complete forms and submit documents. In the "Manual entering employment, further explanations are given on what exactly is being asked of you. As long as you do not receive an email from PO Diensten (HRM Services), you are not required to do anything.

Central Introduction programme UMC Utrecht uitklapper, klik om te openen

Our hospital is all about people: patients, students and colleagues. We wish to offer the best care in a safe and high quality environment to our patients. Every employee makes his/her own contribution to this goal. The UMC Utrecht is of the opinion that all employees should be uniformly informed and instructed about working at the UMC Utrecht. That is why all new employees follow a compulsory central introduction programme and a training programme with their own department.

For our English speaking new employees we have created an E-learning ‘Quality and Safety’ as a central introduction and there is a subsequent decentralized training programme with the department or division. The E-learning and the decentralized training programme constitute a unity.

Travel expenses for job Applicants uitklapper, klik om te openen

If you have been to a job interview at the UMC Utrecht, you are entitled to a refund of your travel expenses within the Netherlands and application expenses, made for the Certificate of Conduct. As soon as you enter your job, you can invoice these costs online via our staff portal.

If you have been to a job interview, but were not accepted, you still are entitled to a refund of your travel expenses. You can invoice the travel expenses via the ‘Declaration form travel expenses applicants’. The form must be signed by the supervisor, who interviewed you. You then can send it to our creditors administration.