From application to your first working day
International Service Desk
Have you been accepted as employee, guest or intern at the UMC Utrecht? The International Service Desk (ISD) will support you with all matters relating to your arrival and stay in the Netherlands. Please respond quickly to any emails ISD may send you.
International Service Desk is part of the Utrecht University (UU) and also provides services to international employees of UMC Utrecht. UMC Utrecht will send your contact details to ISD.
Please download the brocheres below with information regarding your arrival and stay in the Netherlands, living arrangements, opening a Dutch bank account, registration with the municipality and health insurance.
Certificate of Good Behaviour / Criminal Records Check (if applicable)
You have to hand in an original Certificate of Conduct (Dutch: VOG) to the ISD/P&O Service Centre. If you are not resident in the Netherlands, you need to request the Certificate of Conduct in your country of origin. If you are currently residing in the Netherlands, you will receive an e-mail from Justis (Ministry of Justice and Safety) with a link for requesting the Certificate of Conduct (Dutch: VOG)
Please note: you can claim back the costs incurred for applying for your Certificate of Conduct or VOG as soon as you are employed. Your manager can assist you with this process.
Housing UMC Utrecht Employees
Please do not underestimate the difficulty of finding housing in Utrecht. It is recommended you look for housing as early as possible when planning your stay in Utrecht.
The UMC Utrecht has accommodation available for new employees. The accommodation is always for a limited time and usually only suitable for one person. There is often a waiting list. The following target groups can make use of the accommodation of the UMC Utrecht:
- student nurses, interns
- employees up to and including salary scale 8
- foreign employees and guests
- PhD students
Mail your HRM advisor for more information.
Manual entering employment
Once you have been accepted, you will receive an email from the HRM Service Centre, requesting to complete forms and submit documents. In the "Manual entering employment, further explanations are given on what exactly is being asked of you. As long as you do not receive an email from the HRM Service Centre, you are not required to do anything.
Central Introduction programme
The UMC Utrecht has a central introduction programme for all its new employees, interns, external employees and volunteers. Participation is compulsary. The HRM Service Centre will invite you to attend the introductory days. Depending on your function, you will be invited to follow one or several (half) day sessions. If you don't speak Dutch, you will be invited to an online introduction programme in English.
Travel expenses for job Applicants
If you have been to a job interview at the UMC Utrecht, you are entitled to a refund of your travel expenses within the Netherlands and application expenses, made for the Certificate of Conduct. As soon as you enter your job, you can invoice these costs online via our staff portal.
If you have been to a job interview, but were not accepted, you still are entitled to a refund of your travel expenses. You can invoice the travel expenses via the ‘Declaration form travel expenses applicants’. The form must be signed by the supervisor, who interviewed you. You then can send it to our creditors administration.